Company Description:
Hyperlux Logistics is a dynamic and innovative provider of third-party logistics (3PL) solutions, specializing in over-the-road transportation services. We are committed to delivering exceptional value to our clients by leveraging industry-leading technologies. At Hyperlux Logistics, we prioritize a people-first approach in the freight industry, fostering collaboration and ensuring every team member, shipper, and carrier plays an integral role in our logistics process.
Role Description: Office Administrator
We are seeking a highly organized and detail-oriented Office Administrator to manage day-to-day administrative tasks and support various critical functions, Finance & Accounting, Human Resources, and general office operations. The ideal candidate will demonstrate strong technological aptitude, excellent organizational skills, and the ability to thrive in a fast-paced environment.
Key Responsibilities:
Accounts Payables/Receivables (AP/AR):
- Process carrier invoices, verify documentation, and ensure timely payments.
- Generate and distribute customer invoices and billing statements.
- Monitor outstanding accounts, follow up on overdue payments, and reconcile discrepancies.
Recruiting and Hiring:
- Assist with job postings, resume screening, interview scheduling, and onboarding new hires.
- Maintain candidate records and track the recruitment process.
- Coordinate with department leaders to identify hiring needs and timelines.
- Assist with new employee onboarding.
Office Operations:
- Serve as the central point of contact for administrative support across the organization.
- Maintain office supplies, organize files, and oversee day-to-day office efficiency.
- Manage company schedules, coordinate meetings, and ensure accurate record-keeping.
Technology and Systems Management:
- Proficiently utilize Microsoft Office Suite (Excel, Word, Outlook, etc.) to support office tasks.
- Maintain and improve office systems and processes using technology tools.
- Handle data entry and reporting tasks with precision and timeliness.
Qualifications:
- 2+ years of experience in an administrative or office management role, preferably within the logistics, supply chain, or transportation industries.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and comfort with technology and office systems.
- Experience with accounts payable/receivable processes.
- Strong organizational skills with the ability to multitask and prioritize workloads.
- Excellent verbal and written communication skills.
- Ability to collaborate with team members and work independently with minimal supervision.
- Experience with recruiting and onboarding processes is a plus.
- Willingness and ability to be a jack of all trades.
What We Offer:
- Competitive salary and benefits package.
- Opportunity to grow with a thriving, innovative logistics company.
- Supportive, collaborative team environment.
- Professional development opportunities.
